[HN] CARE Vietnam tuyển Programme Accounting and Finance Officer 2016

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CARE International in Vietnam is looking for Vietnamese candidates to fill the position of Programme Accounting and Finance Officer (02 positions).

 

POSITION SUMMARY

As a member of the CARE Vietnam finance team, position undertakes (1) the finance tasks to ensure all CARE’s transactions meeting internal and external rules and regulation;(2) the accounting tasks in cash and bank payment and maintains bookkeeping records, filling document and other accounting works assigned and (3) the program finance tasks meeting the requirements of CVN and donors.

 

KEY RESPONSIBILITIES AND CONTRIBUTIONS

Duties

Program finance works

 Support program staff in developing budget for new proposals

 Closely monitor project budget against flexibility level (as per the signed agreement – IPIA) and timely inform Portfolio Managers (PM)/Finance Controller for follow up actions

 Undertake a thorough look of projects transactions and make sure the description and coding is correct. Undertake validity of Payment voucher and supporting documents.

 Make adjustment journal vouchers based on instruction from PM, or upon reviewing the reports, or from errors generated from system before month-end closing.

 Prepare monthly expenditure report within 2 working days from the book closing date. Meet financial reporting needs as required by management and per IPIA.

 Understand of CARE financial guidelines related to procurement, cost norms, taxation and payments etc and ensure compliance of all financial guideline, policies and procedure, donor, local law when applicable.

 Perform regular internal audit visit to field offices for review of internal control system, accounting books, financial vouchers…

 Coordinate and support the internal, external and donor audit process. Follow up on all audit findings and recommendation with relevant staff and alert Finance Controller if any potential issues.

 Support Portfolio Managers in Costed Workplan (CWP) preparation and ensure CWP is updated regularly

 Provide finance orientation to the new staff and design capacity building/ refreshment package

 

Accounting works

 Maintain high level accuracy in preparing bank transfer, issuing cheque and cash payment. Immediately report any discrepancy in cash to the supervisor.

 Maintain the daily key-in of bankbook and cashbook

 Prepare reconciliation of cash & bank and other balance sheet accounts and Issue monthly Invoice for any receivables

 Coordinate with HR to calculate PIT, Insurance, all others related to salary included accrual 13th month salary, annual leave, severance allowance and prepare related journal vouchers.

 Prepare declaration on PIT/VAT per law requirements and submit to related parties on time. Deal with local tax authorities to work on PIT, VAT.

 Prepare monthly report for expatriate salary advance and send to CARE Australia

 Prepare all office journal vouchers such as prepayments, accruals, depreciation.

 Undertake timely filing & stamping of payment voucher & Journal voucher.

Ensure all finance document is packing and arranging timely & tidily.

 Co-ordinate with Admin to undertake bi-annually asset and inventory physical count.

 Provide support and back up for other finance team member when the need is required

 

SELECTION CRITERIA

 Background in finance/accounting (Bachelor in accounting or economics) with minimum 3 years of relevant experience. Understanding on development works is required.

 Sound knowledge on project financial management, financial analysis, budgeting and reporting.

 Strong communication/coordination and interpersonal skills.

 Good planning, management, coaching and facilitation skills.

 Knowledge about Sun system is preferred.

 Fluent English and spreadsheet using

 

In return for your commitment you will benefit from ongoing professional development and working in a dynamic and innovative environment, plus a comprehensive benefits package.

 

Please send your cover letter and CV in English to email:  VNM.Jobs@careint.orgquoting the position title in the subject line of the email. Applications deadline is 22th September 2016.

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